Another helpful tool for prioritizing tasks is the Eisenhower Matrix. Four groups of tasks are created by this system: neither urgent nor important, urgent but not important, usatta king openingrgent but not important, & important but not urgent. When this matrix is used, people can easily determine which tasks need to be completed right away and which ones can wait or be assigned. This method cuts down on time spent on less important tasks while enhancing focus on higher priority tasks. How the Pomodoro Technique Can Increase Productivity.